Frank Baker Meeting Room

Functions including parties, celebrations, community function e.g. quiz night, awards nights or any bookings that are deemed as ‘high risk’ are required to:

• Have a minimum of six hours booking time

• ‘Function charge’ under Additional items section to be added upon booking, if not selected at time of booking, fee will be charged at processing.

• A pre-hold/pre-authorisation on the hirer’s nominated bank account for a bond will be done 4 days before the booking date and is released 3 days after the booking date if there is no damage or additional costs arise from the hire (E.g. additional hire time, security call outs, repairs to facility and additional cleaning). Otherwise, the Bookings Team will make contact within 3 days after your booking.

It is the hirer's responsibility to ensure that all insurances and paperwork required is current and received prior to your booking date.

We strongly recommend scheduling a site induction or viewing before the booking date.

• Alcohol consumption is restricted to the hired facility ONLY and is not to be consumed outside of the booked space. Consumption of alcohol in public open spaces is prohibited by law.

• Liquor will not be consumed, supplied or made available to any person under 18 years of age.

• No adhesive substances to be used on walls, doors, windows or ceilings such as blu tak or sticky tape.

  Nothing is to be fixed to walls, ceilings, windows or doors.

  No pegs to be used on grounds. Please use alternatives such as water weights and sand bags.

  As per our Terms and Conditions:

  5.6 The following fees and charges may be deducted from the bond (at the absolute discretion of the City): additional hire time; repairs to the hired facility, equipment, surroundings; missing or damaged keys; removal of decorations or damage to walls; additional cleaning and security call outs; and multiple attempts to refund bond due to incorrect bank details in accordance with the City Schedule of Fees and Charges.

• Event lighting, portable bars, kegs/bulk alcohol and drink/slushy machines may only be used with permission from the City, please message for approval.

• No confetti, rice, glitter, glitter shapes or balloon release within facilities or surroundings.

• No barbeques, candles, gas bottles, open flames, portable stoves or ovens, fireworks, kerosene or spirit type lamps, spit roasts within facilities.

• No fire of any type may be lit in the surrounding grounds of any facility.

• No smoke machines, bubble makers inside facilities but may be used within grounds with permission from the City, please message for approval.

• Electrical equipment must be approved by City before being used, please message for approval.

• Special Event hire fees may apply for ticketed events, additional Special Event charge to be added at time of booking, if not selected will be charged at processing.

• No Anti-Social behaviour

If you would like to discuss any of the above information in further detail send the Bookings Team a message here or call 94390407.