Thomas Kelly Pavilion

No adhesive substances to be used on walls, doors, windows or ceilings such as blu tak or sticky tape.

Nothing is to be fixed to walls, ceilings, windows or doors.

No pegs to be used on grounds. Please use alternatives such as water weights and sand bags.

As per our Terms and Conditions:

5.6 The following fees and charges may be deducted from the bond (at the absolute discretion of the City): additional hire time; repairs to the hired facility, equipment, surroundings; missing or damaged keys; removal of decorations or damage to walls; additional cleaning and security call outs; and multiple attempts to refund bond due to incorrect bank details in accordance with the City Schedule of Fees and Charges.Bouncy castles and other amusement rides are required hold relevant public liability insurance and Worksafe registration. For Class 1 amusement device which are exempt from registration, a certificate of structural compliance is required to be held.

Any electrical equipment must be in tagged and tested and in safe working order.

For any water-based rides e.g. dunk tanks, water slides are proposed, the body of water must be dosed to 3ppm chlorine before patrons enter the ride, hand sanitiser provided to patrons and the operator needs to ensure that there is adequate staff to manage the activity.

Pettings zoos including animal farms, wildlife display and pony rides are required to hold the relevant public liability insurance and comply with the Health Department’s Petting Zoo Guidelines. There must be alcohol based hand sanitisers located at entry and exit points, with signs at these locations to remind visitors to use the hand sanitisers. All waste to be disposed appropriately in approved bins or landfill facility. Staff to be present at all times and a first aid kit must be available.

No vehicle access is permitted within prior approval of the City, please message for approval.

Not tent or marquee to be erected without prior approval from the City, please message for approval.

No stakes or pickets without prior consent from the City, please message for approval.

No tying items down to trees, fencing, fixed equipment or buildings.

Functions including parties, celebrations, community function e.g. quiz night, awards nights or any bookings that are deemed as ‘high risk’ are required to:

• Have a minimum of six hours booking time

• ‘Function charge’ under Additional items section to be added upon booking, if not selected at time of booking, fee will be charged at processing.

• A pre-hold/pre-authorisation on the hirer’s nominated bank account for a bond of up to $2,000 will be done 4 days before the booking date and is released 3 days after the booking date if there is no damage or additional costs arise from the hire (E.g. additional hire time, security call outs, repairs to facility and additional cleaning). Otherwise, the Bookings Team will make contact within 3 days after your booking.

It is the hirer's responsibility to ensure that all insurances and paperwork required is current and received prior to your booking date.

We strongly recommend scheduling a site induction or viewing before the booking date.

• Alcohol consumption is restricted to the hired facility ONLY and is not to be consumed outside of the booked space. Consumption of alcohol in public open spaces is prohibited by law.

• Liquor will not be consumed, supplied or made available to any person under 18 years of age.

• Event lighting, portable bars, kegs/bulk alcohol and drink/slushy machines may only be used with permission from the City, please message for approval.

• No confetti, rice, glitter, glitter shapes or balloon release within facilities or surroundings.

• No barbeques, candles, gas bottles, open flames, portable stoves or ovens, fireworks, kerosene or spirit type lamps, spit roasts within facilities.

• No fire of any type may be lit in the surrounding grounds of any facility.

• No smoke machines, bubble makers inside facilities but may be used within grounds with permission from the City, please message for approval.

• Electrical equipment must be approved by City before being used, please message for approval.

• Special Event hire fees may apply for ticketed events, additional Special Event charge to be added at time of booking, if not selected will be charged at processing.

• No Anti-Social behaviour

  Basic cleaning equipment provided; please note for the safety of our hirers, we do not leave any cleaning chemicals on site. The hirer is expected to provide cleaning chemicals as well as first aid items then remove at the end of their booking session.

If you would like to discuss any of the above information in further detail send the Bookings Team a message here or call 94390407.