Meeting Room

The Hirer must be 18 years or over and remain on the premises for the duration of the event. The Hirer is responsible for the condition of the hired venue.

The Shire of Ravensthorpe (Shire) allows the use of its facilities for functions/activities as a service to the Community. The Shire reserves the right to refuse any facility use request for any reason. The Shire will take all reasonable care to ensure facilities are in a fit and clean condition for use. The Shire will not be held liable or accept liability for any loss or damage to any person, profit or property resulting from the applicants use of the Facility. Facility users are responsible for activities and occurrences associated with the function/activity and must obtain the appropriate insurance covers for assumed and or recognised risks in conducting the function/activity, including risks associated with public liability and the storage of equipment. The user agrees in signing the Declaration of Responsibility to indemnify and keep the Shire indemnified for any loss or damage to any person or property as identified above.

The Shire is required to sight current and accurate copies of all applicant Public Liability Insurance Certificates for all activities that in the opinion of the Shire may contain high level associated risks. It is also the user’s responsibility to ensure that any contractor and or sub‑contractor groups used for any tasks or services associated with the function/activity, hold current and accurate Liability and Worker Insurance Certificates. The Shire requires that all applicants arrange Public Liability cover to indemnify the Shire against legal action for death, injury or damage to persons, profit or property of any kind. It is the Applicants responsibility to ensure that persons working with children comply with the Working with Children (Criminal Record Checking) Act 2004. It should also be noted that the Shire does not provide first aid assistance within any of its facilities.

The Hirer and Public are restricted to the specific area of hire. Early access to the facilities for the purpose of decorating or other reasons will only be permitted if the access will not interfere with preceding bookings.
ALL BUILDINGS used are to be LOCKED on exit and key returned to the Admin Office.

Payment of the prescribed hire charge must be paid in full prior to the use of the facility. Keys will not be released unless payment is made. Facilities are to be left clean and tidy and all items returned to their original place. The user shall only be entitled to the use of the specified areas of facility booked. The Shire reserves the right to book out any other portion of the facility for any other purpose at the same time.

For functions within the Ravensthorpe Recreation Centre a bond as detailed in the Shires Adopted Fees and Charges is applicable and wherever alcoholic beverages are to be consumed with a Facility a liquor bond will be applicable. All other Shire Facilities have a bond as outlined in the Shires Adopted Fees and Charges. A key bond as per the Shires Adopted Fees and Charges is payable prior to the collection of any key. All bonds will be refunded within seven (7) days of the function/activity taking place. Should extraordinary cleaning be deemed necessary, or damage occurs, either full or partial forfeiture of bonds will result. Failure to adhere to the booking times frames, conditions of use or return of keys as outlined may result in Late Fees being applied referral to debt collectors and or non-approval for future hire. Refund of bond will only be made after satisfactory inspection.

Keys will not be released should any relevant fees or bonds not be paid at the time of the proposed function/activity. All keys must be returned to the Shire Office on the first business day following the function or alternatively placed in the After Hours key return box, located on the Carlisle Street entrance of the Ravensthorpe Office.

CONSUMPTION OR SALE OF ALCOHOL IS NOT PERMITTED WITHOUT A LICENCE
Application for Consent to consume Alcohol within/on Shire Facilities is attached. Please complete and return prior to the event if applicable. Where Alcohol is to be sold a Liquor Licence provided from the Department of Racing, Gaming and Liquor under the requirements of the Liquor Licencing Act (WA) 1988, a copy to be provided to the Shire prior to the event.

SMOKING IS NOT PERMITTED within the Shire Facilities. Failure to comply will result in the forfeiture of any bond refund.

Hire of any portion of Shire Facilities shall comply with the provisions of the Health Act and Food Hygiene Regulations. No food is to be left in kitchen after the event.

No plant, furniture, fittings or effects, crockery, cutlery, glassware or other utensils or materials shall be removed from the Shire Facilities without prior permission from the Shire.
Hirers are responsible for their own setting up and down of tables, chairs and trestles. Please ensure furniture is not dragged across floors. Chairs and tables will be counted at the completion of the event. Chairs are to be stacked no higher than 8 chairs. Any missing items will be charged at replacement cost plus administration charges.
All equipment such as heaters, lighting, kitchen and bar equipment must be turned off when departing the facility please ensure that all doors and windows are locked.

No person shall erect any internal decorations, place nails or screws in woodwork or walls in any facility. Internal decorations may be temporarily affixed using ‘approved’ method but must be completely removed following hiring. Please discuss this with the Shire representative prior to your event.

The Hirer is responsible for all cleaning of the facility immediately following the conclusion of the hiring, all hired facilities are to be thoroughly cleaned and all rubbish and kitchen waste is to be placed in the external rubbish receptacle provided. Floors must be swept and/or vacuumed. Kitchen floors must mopped. Use only warm soapy water for cleaning. Benches, tables and chairs are to be wiped down with warm soapy water.

Entrance drive ways to be used for drop off or pick up of passengers only. Parking in these areas is not permitted. Please only use those areas designated for this purpose. Noise/Music levels must not exceed the assigned levels in the Environmental Protection (Noise) Regulations 1997 at any time. Any amplified / live music must be considered in this instance if to be permitted at the function. All music must be significantly reduced at 10pm and turned off by 12 midnight. The proprietor of any food or other stall or vehicle must obtain approval from the Shire through a standard ‘Stall Holder Licence Application’, where fees may apply.

Standard user group responsibilities for all facilities must show respect and courtesy for other users of the Facility and those nearby. Applicants must take responsibility for the actions and behaviours of all who attend. Applicants are to ensure all deliveries to the Facility occur within the approved usage times. Every user shall observe all conditions of the Local Government and Property Local Laws.