Birdwood Park

Reserve Rules

General Rules

· Please ensure you have read and understood the below terms and conditions and the City of Nedlands policy:

· A bond may be applied to your booking at the discretion of the City of Nedlands

· Please ensure set up and pack down is included within your booking time. The park must be left in a clean and tidy state with all rubbish removed.

· No cooking devices are permitted.

· 7 days’ notice in writing is required for the cancellation of a booking.

· Please ensure you have obtained any applicable permits and/or approvals.

· Bookings of City reserves entitles you to only 50% exclusive use.

· The following equipment is permitted on the reserve: camping/folding chairs, trestle tables, small pop-up tents/marquees picnic rugs, eskies, temporary wedding arbour, and cushions.

· If you wish to bring any equipment not listed above or any structures larger than 3x3 meters, you must seek approval from the City of Nedlands prior to your booking date.

· Pegging tent-pegs into the grounds is not permitted.

· Strictly no vehicles are to be driven onto the reserve. Special one-off permits can be requested at a cost of $95, please contact the City of Nedlands to discuss.

Events

Bookings involving ANY of the following require approval by the City’s Events Control Unit:

For simple events:

· Expected event attendees up to 100

· Use of up to two third-party provider(s) – Example: caterer, food trucks, vendors, amusement providers, kids entertainment.

· Temporary structure(s) below 55m2 – Example: marquees, amusement equipment, etc.

· Electrical installations – Example: Lighting, use of generators.

· Amplified sound

· Vehicle entry onto a reserve

· Commercial filming

Booking requests for simple events must be received a minimum of 6 weeks prior to the event date. Documentation required for the event must be received a minimum of 3 weeks prior to the event date. For more information about what documentation may be required, please see the City of Nedlands website – Planning an Event.

An event assessment fee of $90 will be charged for approval of these events. For short notice simple event bookings, please contact the City of Nedlands Administration and Events Officer to discuss.

Bookings involving ANY of the following require approval by the City’s Events Control Unit:

For complex events:

· Open to the public

· Ticketed events

· Expected event attendees >200

· Use of three or more third-party provider(s) – Example: caterer, food trucks, vendors, amusement providers, kids entertainment.

· Temporary structure(s) greater than 55m2 – Example: marquees, amusement equipment, etc.

· Structures greater than 500mm in height – Example: Staging, lighting towers, scaffolding, etc.

· Electrical installations – Example: Lighting, use of generators.

· Amplified sound or noise impacts

· Road closure or temporary suspension of road rules

· Consumption or sale of alcohol (will not be approved for private events)

· Trading in a public place

· Vehicle entry onto a reserve

· Parking, traffic or transport management plan required

· Fireworks or other pyrotechnics

Booking requests for complex events must be received a minimum of 4 months prior to the event date. Documentation required for the event must be received a minimum of 2 months before the event date. For short notice complex event bookings, please contact the City of Nedlands Administration and Events Officer to discuss. For more information about what documentation may be required, please see the City of Nedlands website – Planning an Event.

An event assessment fee of $90 will be charged for approval of non-ticketed complex events.

An event assessment fee of $1085 will be changed for approval of commercial, ticketed complex events.