Birkdale Front Lounge

Birkdale Community House Hire – Terms and Conditions

Please note: The person who makes the booking (or the legal entity’s representative as notified by BBCP) is required to be present for the duration of the booking.

Times of arrival and departure stated in this agreement must be strictly adhered to and include set up, pack up and cleaning time. To change the times please call 09 483 9942 Monday to Friday between 9am and 3pm.

1- Bond

∙ A bond of $100 will be held on your card for 5 days after the event.

2- Upon Arrival

∙ Turn off alarm

∙ As another group may be using areas of Birkdale House simultaneously all users are required to be co-operative and considerate to others at all times.

∙ Children must be supervised at all times.

∙ The oven will be turned off at the switch at the wall. If using please switch off when leaving.

3- Decorations

Under no circumstances are nails, screws, pins, tape or bluetac to be used in the building. There are small nails in the door and window frames that can be used for decorating the space.

4- Extra Charges

∙ If you use the Tea, Coffee or Hot Chocolate please pay an extra tea and coffee charge on the booking form.

∙ Hire of projector

∙ A repair /replacement charge for damages will be taken from the Bond.

5- Smoking

∙ Smoking is not permitted anywhere within the Community House, or the surrounding grounds.

6- Equipment

∙ Projector and whiteboard available upon request. There are tables and chairs available for use in the premises.

∙ Fully equipped Kitchen is available for use.

∙ No equipment is to be removed from the Houses.

∙ You are welcome to move furniture around as you wish but we do ask that moving of the couches is done by 2+ people and lifted not dragged as it will ruin our carpet. All furniture is to be returned to where it was from before you leave.

7- Early Learning Centre

∙ The Early Learning Centre is out of bounds. This is a separately run facility. There is no access allowed.

8- Security

∙ Security call-outs as a result of negligence or error will be charged from the $100 Bond.

∙ Ensure all lights, heat pump and electrical appliances are switched off at the wall. Windows and doors are closed and locked. All rooms used are to be left clean and tidy and furniture returned to original positions.

∙ Please close all blinds

11- Cleaning of the premise

∙ The hirer is expected to leave the Beach Haven Community House tidy and secure

∙ If the hirer leaves the house in an unacceptable state you will be charged a cleaning fee of $100 from the bond.

∙ The cleaning products and vacuum is located the room located next to the outside toilet.

∙ Hirers must take all rubbish taken off site! There is a glass only recycle bin at the back of the house for your use.

12- Safety and Emergency Procedures

∙ No Candles or incense on the premises

∙ You will find a fire hose located in the foyer area and a fire extinguisher in the kitchen. ∙ Fire and emergency procedures are located in the foyer. Please read them upon arrival.

∙ If any accident occurs while you are using the centre please call the after-hours number to report 027 222 7462.

13- Cancellation of Booking

∙ Cancellation of 72 hours required for full refund. After this 50% can be refunded. If there are exceptional circumstances please contact us

[email protected] | 09 483 9942 | 027 222 7462 and we will review case by case.

Please leave the House as you find it and have a great time!!

[email protected] | 09 483 9942 | 027 222 7462 www.birkdalebeachhaven.org.nz